Emphatic Example Letter Explaining Policy and Position

| April 28, 2013 | 0 Comments

This example letter explaining policy and position can be used to inform workers about the company’s position on particular matters and their policy on how they should be handled. Such information must be communicated with care, as there are many possible issues involved, especially if the policies deal with sensitive social or personal matters. To be firm yet sensitive when warning a worker about being consistently late, use our example letter explaining policy and position.

How to Best Use Our Example Letter Explaining Policy and Position

You’ll make the best use of our example letter explaining policy and position by first understanding its structure and format. We use the block style which aligns all of the text to the left margin and compiles it in sections or “blocks.” This gives your letter a professional appearance, and makes it easy to edit. With a bit of cutting and pasting you can quickly replace the contents of our example letter explaining policy and position with that of your own.

Complete Example Letter Explaining Policy and Position

Mr. Sam Watkins
Human Resources Manager
Medion Electrics
42 W. 19th St.
New York, NY 20001
Tel: 212-459-6737
Email: swatkins@medion.com

April 4, 2003

Mr. Michael Black
19 Willow Rd.
New York, NY 20002

Dear Mr. Black,

It seems there might be some misunderstanding with some employees regarding Medion’s sick leave policy.

To clarify the matter:

Every employee is allotted 5 sick days per annum during their first 3 years of employment. Employees who have been employed at Medion for between 5 and 10 years receive 7 sick days per year, employees with 10 – 20 years service are granted 10 sick days per annum, and any employee worth more than 20 years service receives 14 days of sick leave per annum.

Any employee absent for more than 2 consecutive sick days must produce a medical certificate upon their return to work. Failure to produce a medical certificate (doctor’s note) will result in loss of pay for the days missed, and possible disciplinary action.

You may refer to your Employees’ Handbook for further information. Should you have any questions or issues, please contact our Benefits Officer, Sandra Sensitive.


Mr. Sam Watkins

Tips and Useful Sentences You Can Use with our Example Letter Explaining Policy and Position:

  • I am writing this letter to confirm our company’s policy and position regarding (matter).
  • Regarding our firms position on (matter), I would like to reconfirm our policy on dealing with issues or instances relating to it.
  • Be cordial but firm when expressing your firm’s policies, especially on emotional or sensitive social or personal issues. 

Category: Policy and Procedures Letters

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example Help.org

Leave a Reply