Official Outline on Company Car Rental Policies Sample Letter

| May 12, 2013 | 0 Comments

This company car rental policies sample letter is written to inform employees of official company policy on car rental arrangements. Many employees are expected to travel for business purposes on behalf of their companies, and often they will rent a car. The company reserves the right to set policy about how that process is followed, and must inform employees in writing by memo or letter. The quickest and easiest way to compose such a letter yourself is to use our company car rental policies sample letter.

How to Best Use of Our Car Rental Policies Sample Letter

You’ll make the best use of our company car rental policies sample letter if you understand its structure and format. We use the block style which aligns all of the text to the left margin and compiles it in sections or “blocks.” This gives your letter a professional appearance, and makes it easy to edit. With a bit of cutting and pasting you can quickly replace the contents of our company car rental policies sample letter with that of your own.

Complete Car Rental Policies Sample Letter

Karen Schumacher
President and CEO
Schumacher and Associates
2225 W. 33rd Avenue
Tulsa, OK 73110
Tel: 502-444-5579

April 25, 2009

Michael Zimmerman
44 Desert Dr.
Muskogee, OK 73110

Dear Michael,

Employees renting automobiles for business purposes are required to adhere to the following rules:

  • Reservations must be made through one of the three authorized rental agencies with which Schumacher and Associates has contracts and use the designated discount code for direct billing. Vehicles from the authorized providers are available in more than 90 percent of the airports in the United States. If you are forced to use a different agency preapproval must be received the Travel Office.
  • The standard class of rental car approved by Schumacher and Associates for business travel is a midsized car. You must be obtained from the Travel Office to rent a vehicle of any other size.
  • Employees may not accept additional insurance packages offered on vehicle rentals. Adequate corporate insurance coverage to rentals is applied in our master contract.
  • If you don’t understand the above polices or have any questions regarding them, please contact the Travel Office for assistance.


Karen Schumacher

Tips and Useful Sentences You Can Use with our Car Rental Policies Sample Letter:

  • The following letter regarding changes to our policy regarding car rental must be read and signed by all employees who travel regularly to conduct business on behalf of (company name).
  • Please be advised that we are implementing the following changes to our policy on car rental.
  • (Company name) is making the following amendments to our car rental policy.

Download This Letter Example

Category: Business Travel Letter Examples

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example

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