Official Adjustments to Per Diem Expenses for Travel Sample Letter

| May 16, 2013 | 0 Comments

This explanation of changes to per diem expenses for travel sample letter informs relevant employees of important adjustments to company policy on daily travel expenses. Many employees are required to travel for business purposes on behalf of the firm. Most companies allot a certain amount of money each day to cover the expenses those employees may encounter such as food, travel, and lodging. This letter is written to inform employees who travel regularly on behalf of their employer of changes to that daily allotment. The quickest and easiest way to compose such a letter yourself is to use our per diem expenses for travel sample letter.

How to Best Use of Our Per Diem Expenses for Travel Sample Letter

You’ll make the best use of our per diem expenses for travel sample letter if you understand its structure and format. We use the block style which aligns all of the text to the left margin and compiles it in sections or “blocks.” This gives your letter a professional appearance, and makes it easy to edit. With a bit of cutting and pasting you can quickly replace the contents of our per diem expenses for travel sample letter with that of your own.

Complete Per Diem Expenses for Travel Sample Letter

Karen Schumacher
President and CEO
Schumacher and Associates
2225 W. 33rd Avenue
Tulsa, OK 73110
Tel: 502-444-5579

April 25, 2009

Michael Zimmerman
44 Desert Dr.
Muskogee, OK 73110

Dear Michael,

We are adjusting the daily reimbursement rates for authorized company travel based on the latest cost analysis prepared by our travel consultant.,

The current rate for travel is $150 per day. This includes:

  • $100 per diem for lodging
  • $50 per diem for meals and incidental expenses

The per diem for the first and last days of travel allows 80 percent of the meal and incidental expense rate and only includes lodging expenses if necessary.

Meals and incidental expenses are defined as; meals, snacks, tips, and applicable taxes. Schumacher Associates does not allot per diem monies for entertainment (unless directly related to a sales call and preapproved by a department head) or personal expenses such as laundry or dry cleaning services and sundries.

All travel methods, including airline, train, bus, and rental car service must be prearranged and approved by the Travel Office. Local travel, including taxis, will be reimbursed on the submission of receipts to the Accounts Payable Office.

For international travel please contact the Travel Office on extension 2424 to discuss a per diem increase before you incur expenses that may not be allowable.


Karen Schumacher

Tips and Useful Sentences You Can Use with our Per Diem Expenses for Travel Sample Letter:

  • The following letter regarding changes to our per diem travel expense policy must be read and signed by all employees who travel regularly to conduct business on behalf of (company name).
  • Please be advised that we are implementing the following changes to our policy on per diem travel expenses.
  • (Company name) is making the following amendments to our per diem travel expenses policy.

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Category: Business Travel Letter Examples

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example

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