Explanation of Changes to Policy on Unauthorized Travel Expenses Sample Letter

| May 17, 2013 | 0 Comments

This explanation of changes to policy on unauthorized travel expenses sample letter lets employees know of important changes or additions to company policy on travel expenses. Often employees are required to travel for business on behalf of the company. Sometimes however, it is not clear what expenses the company will pay for and what are the responsibilities of the employee. This letter is written to inform or remind employees who travel on behalf of their employer on a regular basis of particular expenses the company will not pay for. You can compose such a letter quickly and efficiently by using our policy on unauthorized travel expenses sample letter.

How to Best Use of Our Policy on Unauthorized Travel Expenses Sample Letter

You’ll make the best use of our policy on unauthorized travel expenses sample letter if you understand its structure and format. We use the block style which aligns all of the text to the left margin and compiles it in sections or “blocks.” This gives your letter a professional appearance, and makes it easy to edit. With a bit of cutting and pasting you can quickly replace the contents of our policy on unauthorized travel expenses sample letter with that of your own.

Complete Policy on Unauthorized Travel Expenses Sample Letter


Karen Schumacher
President and CEO
Schumacher and Associates
2225 W. 33rd Avenue
Tulsa, OK 73110
Tel: 502-444-5579
Email: kschumacher@schumacher.com

April 25, 2009

Michael Zimmerman
44 Desert Dr.
Muskogee, OK 73110

Dear Michael,

This letter is being sent to all employees who travel regularly to conduct business on behalf of Schumacher and Associates.

All such employees are advised of the following changes to company policies relating to certain expenses that Schumacher and Associates will not reimburse:

  • Personal entertainment, including sporting events, theater and concert tickets, and other shows except when pre-authorized by a department head for salespersons and company executives meeting with potential or current clients.
  • In-room video entertainment including pay-per-view and premium television channels, online movies, and DVD rentals.
  • Personal extras and laundry or dry cleaning services with the following exception: employees traveling for more than five consecutive days may increase their per diem allotment by $25 to cover such expenses as necessary.

Please contact the Travel Office on extension 2424 if you have any questions on the above amendments. It is important to be clear on your allowable expenses before you travel so that you do not incur expenses that the company will not pay for.

Sincerely,

Karen Schumacher

Tips and Useful Sentences You Can Use with our Policy on Unauthorized Travel Expenses Sample Letter:

  • The following letter regarding changes to our travel expense policy must be read and signed by all employees who travel regularly to conduct business on behalf of (company name).
  • Please be advised that we are implementing the following changes to our policy on travel expenses.
  • (Company name) is making the following amendments to our travel expenses policy.

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Category: Business Travel Letter Examples

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example Help.org

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